Minneapolis Park & Recreation Board

Resolution
2015-299

Resolution Authorizing a Professional Services Agreement with Tom Leader Studios to Provide Design, Engineering, and Construction Administrative Services for Phase One Development of Hall's Island and the Park Proposed for the Former Scherer Brothers Site in the Amount of $722,000.00.

Information

Department:Design and Project ManagementSponsors:
Category:Professional Services AgreementProjects:No Project

Item Discussion

Whereas, The Minneapolis Park & Recreation Board (MPRB) is the steward of Minneapolis parks;

Whereas, The MPRB is authorized to contract with public and private entities in the performance of its functions;

Whereas, On March 14, 2012, the MPRB Board of Commissioners adopted RiverFIRST: A Park Design Proposal and Implementation Framework for the Minneapolis Upper Riverfront, which includes the Scherer Site and the re-creation of Hall’s Island;

Whereas, The construction and development of Hall’s Island and the Scherer Site will reintroduce a historic island in the river that was removed in the 1960s, and will provide unique river access, restore habitat, and enhance ecological function;

Whereas, On May 7, 2014 the MPRB Board of Commissioners approved a resolution granting local approval to laws of Minnesota 2013, Chapter 114, Article 4, Section 98, Pursuant to Minnesota Statutes §645.021, Subdivisions 2 and 3, authorizing the Minneapolis Park and Recreation Board to re-create Hall’s Island within the Mississippi River;

Whereas, The timeline granted by the bill as passed by the Minnesota House authorizing construction of the island as a natural habitat island for birds and other wildlife expires six years from the effective filing date of June 18, 2014;

Whereas, The MPRB solicited responses to a Request for Letter of Interest from five (5) qualified design firms seeking their interest in providing professional design and construction administrative services associated with Phase One development of Hall’s Island and the park proposed for the Scherer Brothers site; 

Whereas, The MPRB received one response to its Request for Letter of Interest;

Whereas, The response submitted by Tom Leader Studios (TLS) was reviewed by staff and it was determined after discussions with TLS that the requirements for services were satisfied in their response, that the TLS team includes local professionals providing services in the areas of landscape architecture, hydrology, water resources, civil and structural engineering, and construction estimating, that the TLS team has the experience and capacity to perform the required services, and that the cost of those services is reasonable for the complexity of the work required;

Whereas, The 2012-2017 Capital Improvement Program adopted by the Board of Commissioner allocates sufficient funds from local and regional sources for these activities; and

Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which envisions “Dynamic parks that shape city character and meet diverse community needs;”

RESOLVED, That the Board of Commissioners approve a professional services agreement with Tom Leader Studios to provide design, engineering and construction administrative services for Phase One development of Hall’s Island and the park proposed for the former Scherer Brothers site in the amount of $722,000.00; and

RESOLVED, That the President of the Board and Secretary to the Board are authorized to take all necessary administrative actions to implement this resolution.

 

 

Body

BACKGROUND

 

This action considers entering into a professional services agreement with Tom Leader Studios (TLS), in the amount of $722,000.00 for design, engineering and construction administrative services associated with mass grading, environmental soil management, vegetative stabilization, creation of beach areas, and other components related to Phase One development for Halls Island and the park proposed for the Scherer Brothers site (Attachment 1).

In June, 2015, the MPRB issued a Request for Letter of Interest for the Phase One development of Halls Island and the park improvements proposed for the former Scherer Brothers site to five qualified design firms, and one letter of interest was received.  The letter of interest from TLS was reviewed by staff, and TLS and their design team was asked to come in for an interview.   After careful review and discussion regarding their proposed work program and project schedule, TLS was asked to submit a proposal for their work.  After consideration of TLS’ letter of interest, interview/presentation, and proposal, staff is in agreement on the selection of TLS and their design team to lead the implementation of Phase One development.

The re-creation of Halls Island entails constructing a nearly 4.4 acre island within the Mississippi River.  Minnesota Environmental Review (MN Rule 4410) requires a mandatory Environmental Assessment Worksheet be prepared and submitted for approval for any project resulting in a one acre or more change to the cross section of the Mississippi River.  Work under an existing Professional Services Agreement is currently underway related to modeling of river flows, environmental investigation and permitting required for constructing an island within the Mississippi River. In order to satisfy submission requirements for the United States Army Corps of Engineers (USACE) and the Minnesota Department of Natural Resources (DNR) permit review the final design of the island must be completed prior to this submittal. 

During the RiverFirst Schematic Design work, development of the Scherer Brothers site was identified as a priority project.  A bill, as passed by the Minnesota House, authorizes construction of Halls Island as a natural habitat island for birds and other wildlife.  Construction of the island must occur within six years from the filing dateTLS has teamed up with Ten X Ten and Barr Engineering to provide the full spectrum of services necessary for Phase One development of the project. 

Phase One services will include design documentation for excavation and mass grading of the entire site, environmental cleanup to the extent required, establishment of the island with permanent vegetation and slope stabilization, establishment of the first phase of the park proposed for the Scherer Brothers site, creation of island and aquatic habitat, creation of beach areas, installation of walls under the Plymouth Avenue Bridge to facilitate the extension of the East Bank Trail, as well as installation of two bridge abutments on the island. 

FUNDING/COST SUMMARY

Sources

 

 

 

$5,367,000.00

 

Met Council Grant SG-2013-106

 

$3,767,000.00

 

 

Met Council Grant SG-2014-071

 

$100,000.00

 

 

MWMO grant

 

$1,500,000.00

 

 

 

 

 

 

Uses

 

 

 

$1,569,680.00

 

Permit Assessment

 

$25,000.00

 

 

PSA Agreement with Barr Engineering for Environmental Review and Permitting

$598,000.00

 

 

MPRB Staff Time

 

$224,680.00

 

 

PSA with Tom Leader Studios for Phase One Development

$722,000.00

 

 

 

 

 

 

Balance

 

 

 

$3,797,320.00

 

PREVIOUS BOARD ACTIONS

March 14, 2012              Resolution 2012-133 -- Resolution approving the final report of the Minneapolis Riverfront Development Initiative entitled RiverFirst: A park Design Proposal and Implementation Framework for the Minneapolis Upper Riverfront  officially brand the effort from here forward as “RiverFirst”, and authorize the completion of a series of next-steps related to RiverFirst implementation including seeking a regional park boundary amendment for the Scherer site, using RiverFirst as a basis for coordinating with the City of Minneapolis to update the Above the Falls Master Plan, seeking a schematic design proposal from the Tom Leader Studio/Kennedy Violich Architecture design team, and working with the Minneapolis Parks Foundation to establish a partner agreement around the coordination of ongoing community engagement, project fundraising, communications, and public relations, and engaging other key RiverFirst partners about their participation in the agreement.

August 01, 2012              Resolution 2012-246 -- Resolution Authorizing Professional Services Agreements with Tom Leader Studio/Kennedy Violich Architecture for Schematic Design of RiverFirst Priority Projects in the Amount of $776,033 for the Period of August 1, 2012 to August 1, 2013.

May 07, 2014              Resolution 2014-185 -- Resolution Granting Local Approval to Laws of Minnesota 2013, Chapter 114, Article 4, Section 98, Pursuant to Minnesota Statutes  §645.021, Subdivisions 2 and 3 Authorizing the Minneapolis Park and Recreation Board to Re-Create Hall’s Island Within the Mississippi River.

August 20, 2014              Resolution 2014-274 -- Resolution Authorizing a Professional Services Agreement with Barr Engineering to Provide Professional Consulting Services for the Environmental Review and Permitting Process Associated with the Development and Construction of Hall's Island, for a Fee Not to Exceed $396,000.

March 03, 2015              Resolution 2015-147 -- Resolution Amending Professional Services Agreement No. C-38659 with Barr Engineering Related to Professional Consulting Services for Environmental Review and Permitting Process Associated with the Development and Construction of Hall's Island in the Amount of $ 202,000.00, for a New Contract Total of $598,000.00

RECOMMENDATION

Staff recommends approval of a Professional Services Agreement with Tom Leader Studios to provide design, engineering, and construction administrative services for Phase One development of Halls Island and the park proposed for the former Scherer Brothers site in the amount of $722,000.00.

This action is supported by the following vision and goal statements in the MPRB 2007-2020 Comprehensive Plan.

Vision Theme 3:              Dynamic parks that shape city character and meet diverse community needs

Goal:              Parks shape and evolving city.

Goal:              Park facility renewal and development respects history and focuses on sustainability, accessibility, flexibility, and beauty.

 

 

Meeting History

Sep 2, 2015 5:00 PM  Minneapolis Park and Recreation Board Regular Meeting
RESULT:ADOPTED [UNANIMOUS]
MOVER:Scott Vreeland, Vice President, Commissioner District 3
SECONDER:John Erwin, Commissioner At Large
AYES:Liz Wielinski, Scott Vreeland, Brad Bourn, John Erwin, Meg Forney, Jon Olson, Annie Young
ABSENT:Steffanie Musich, Anita Tabb