Minneapolis Park & Recreation Board

Resolution
2013-110

Resolution Approving a Memorandum of Understanding and Proposed Lease Agreement with the Loppet Foundation for the Silent Sports Center at Theodore Wirth Regional Park

Information

Department:Strategic PlanningSponsors:
Category:ContractProjects:No Project

Attachments

  1. Attachment 1 - Loppet Agreements

Item Discussion

Whereas, The Minneapolis Park & Recreation Board (MPRB) is the steward of Minneapolis Parks and authorized to contract with public and private entities in the conduct of its work;

 

Whereas, The MPRB is an implementing agency of the Metropolitan Regional Park system;

 

Whereas, In 2011, the Board accepted $1,743,000 in Minnesota State Bonding/Met Council Bonding and allocated $1.5 million of this funding for a new welcome center at Theodore Wirth Regional Park;

 

Whereas, In July 2012, the Board approved a concept plan and funding priorities for Theodore Wirth Regional Park that, among other things, preserves and enhances golf, winter recreation and trail facilities;

 

Whereas, Along with concept plan approval, the Board directed staff to prepare a fundraising agreement with the Loppet Foundation, formerly City of Lakes Nordic Ski Foundation for a Welcome Center at the park;

 

Whereas, The Loppet Foundation has been providing winter sports recreation at Theodore Wirth Regional Park and other parks in Minneapolis for over a decade;

 

Whereas, The Loppet Foundation and MPRB staff have drafted an agreement for funding, development and operation of a new Welcome Center building and related park features that will serve Par-3 golf, winter recreation, off-road bicycling, trail use and general park visitors;

 

Whereas, To distinguish the Welcome Center building as a distinct element among related park features, the agreement terms the full project package as the Silent Sports Center, which is planned to include the construction of the building, new parking, a pedestrian/ski/bike bridge over the parkway, vehicle and pedestrian circulation, a relocated tubing hill, and a ski/bike event stadium (open lawn); and

 

Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which envisions “Dynamic parks that shape city character and meet diverse community needs”;

 

RESOLVED, That the Board of Commissioners approve the proposed memorandum of understanding and proposed lease agreement with the Loppet Foundation for the Silent Sports Center at Theodore Wirth Regional Park; and

 

RESOLVED, That the President of the Board and Secretary to the Board are authorized to take all necessary administrative actions to implement this resolution.

 

Body

BACKGROUND

 

In July 2012 the Minneapolis Park and Recreation Board (MPRB) approved the Theodore Wirth Regional Park concept plan that, among other things, preserves and enhances golf, winter recreation and trail facilities. As a component of plan implementation, the Board approved funding priorities and directed $1.5 million of 2011 Metropolitan Council Regional Park bonding toward a welcome center at the park. The welcome center is envisioned as a new building that will be a visitor destination for Par-3 golf, Nordic skiing, tubing, snowboarding, bicycling and trail walking/running. With the approval, the Board directed staff to prepare a fundraising agreement with the Loppet Foundation (formerly City of Lakes Nordic Ski Foundation) to raise at least $3 million for the welcome center building and supportive site improvements.

 

To distinguish the welcome center building within the family of other improvements that accompany it, the agreement calls the full project package the Silent Sports Center, which is planned to include construction of the building, new parking, a pedestrian/ski/bike bridge over the parkway, vehicle and pedestrian circulation, a relocated tubing hill, and a ski/bike event stadium (open lawn). All of these elements are part of the approved park concept plan.

 

The approach taken with the agreement is that the MPRB will own the Silent Sports Center and the Loppet Foundation will operate it as well as manage winter recreation and bike event programs and trails. The approach is unique however borrows heavily from partnerships the MPRB has with the tennis center, rowing club, sailing clubs and others. The agreement has two components that address the spectrum of project needs including fundraising, design, construction and operating responsibilities. The components are:

 

1.      Memorandum of Understanding (Attachment 1): The MOU describes and assigns the spectrum of responsibilities for funding, design, and development of the Silent Sports Center. Among the key provisions of the agreement are:

 

·         The Loppet Foundation will raise $3 million toward the cost to construct the Welcome Center building by December 31, 2014.

 

·         The MPRB will use 2011 State bond funds for certain elements of the project including design fees, demolishing the current par-3 building and parking lot, and constructing new parking, vehicle/pedestrian circulation, event stadium, and tubing hill.

 

·         The MPRB will use enterprise funds to relocate golf holes 17 and 18 to allow establishment of the stadium (open lawn) and bike event trails.

 

·         The MPRB and Loppet Foundation will collaborate on managing the design process including the involvement of constituent groups and the broader community.

 

·         The MPRB will oversee all construction and be the contract agent for professional services and construction contracts associated with the project.

 

2.      Proposed Lease (Attachment 2): A draft lease is attached to the MOU to describe the intentions for the Loppet Foundation’s long-term operation and management of the Silent Sports Center.  It contains a 20 year initial term, with an option for a five-year extension. A lease agreement in general conformance with the attached draft would be entered into prior to commencement of Welcome Center building construction.

 

The memorandum of understanding and lease have been reviewed and approved by legal counsel.

 

An existing lease and professional services agreement with the Loppet Foundation to provide winter recreation advisory and management services was entered into in September, 2011 (Resolution 2011-164).  As part of the Silent Sports Center development and related to but not directly part of this Board action, MPRB staff and the Loppet Foundation are discussing expanded responsibilities for winter recreation programming and operations as early as 2013.

 

 

PREVIOUS BOARD ACTIONS

 

September 7, 2011              Resolution 2011-164: Resolution approving a five year lease agreement with the City of Lakes Nordic Ski Foundation and amending professional services agreement with the City of Lakes Nordic Ski Foundation removing bullet 3 in section 3 – Compensation

 

September 7, 2011               Resolution 2011-170: Accepting $1,743,000 in Minnesota State Bonding/Met Council Bonding for Theodore Wirth Regional Park

 

July 11, 2012               Resolution 2012-221: Approval of the Wirth Park concept plan and funding priorities, including directing $1.5m toward the welcome center

 

 

RECOMMENDATION

 

Staff recommends approval of the proposed memorandum of understanding and proposed lease agreement with Loppet Foundation for the Silent Sports Center at Theodore Wirth Regional Park.

 

This action is supported by the following vision and goal statements in the MPRB 2007-2020 Comprehensive Plan:

 

Vision Theme 3:              Dynamic parks that shape city character and meet diverse community needs

 

Goal:              Create opportunities for entrepreneurs, both non-profit and for-profit, to enrich the park experience and implement innovative approaches to revenue generation.

 

 

 

 

Meeting History

Jan 16, 2013 5:10 PM  Administration & Finance Committee Committee Meeting

Chair Vreeland led committee discussion and called upon Bruce Chamberlain to report on the study report item (Formally Resolution 2013-110)

RESULT:WITHDRAWN






Minneapolis Park and Recreation Board
2117 West River Road, Minneapolis, MN 55411
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www.minneapolisparks.org

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