Minneapolis Park & Recreation Board

Resolution
-2012-282
Amendment Adopted
Oct 3, 2012 5:00 PM

IX.A.1 Resolution Authorizing Staff to Apply for Grants through the 2013 Hennepin Youth Sports Program for Field Renovations at NSP Field and Lyndale Farmstead Field and for the Phillips Community Center Pool in the Amount of $325,000 and to Make Acceptance of the Phillips Community Center Pool Grant, If Awarded, Contingent on the Following:
1) the MPRB Board and Minneapolis Swims Shall Agree on the Conceptual Design, Project Budget and Development Pro Forma for Phase 1 Facility Development;
2) Minneapolis Swims Shall Submit and the MPRB Board Shall Approve a Business Plan for Operation of the Facility that Demonstrates:
• Organizational Capacity by Minneapolis Swims to Operate the Proposed Facility
• Operating Strategy/Plan
• Preliminary User Fee Structure
• Documented, Long-Term Revenue Commitments and Reasonable Revenue Projections that Demonstrate the Facility’s Revenue-Neutrality for the MPRB; and
3) MPRB Board Approval of a Modified Fundraising Agreement with Minneapolis Swims that Clarifies Language and Outlines Revised Commitment Base on the Knowledge Gained from the Above Contingencies

Information

Department:Superintendent's OfficeSponsors:
Category:GrantProjects:No Project

Attachments

  1. hennepin youth grant

Item Discussion

Whereas, The Minneapolis Park & Recreation Board (MPRB) is the steward of Minneapolis Parks;

 

Whereas, Providing fields for recreation, practice, and play is consistent with the mission of the Minneapolis Park and Recreation Board;

 

Whereas, Hennepin County, via its Youth Sports Grant Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities;

 

Whereas, The Minneapolis Park and Recreation Board desires to develop the following projects through the Hennepin County Youth Sports Grant Program;

1.              NSP Field Renovations

2.              Lyndale Farmstead Field Renovation

3.  Phillips Community Center Pool

 

Whereas, The estimate of the total cost to develop the projects is as follows;

 

PROJECT                                                                                      Grant Request   Matching Funds

NSP Fields – Softball/Baseball Fields Renovation              $325,000              $   325,000

Lyndale Farmstead Field Renovation                                          $  80,000               $     80,000

Phillips Community Pool                                                        $325,000              $ 1,750,000

 

Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which envisions “Dynamic parks that shape city character and meet diverse community needs”;

 

RESOLVED that the Board of Commissioners of the Minneapolis Park & Recreation Board authorizes staff to apply for grants through the 2013 Hennepin Youth Sports Program in the amount of $325,000 for renovation of NSP Fields; $80,000 for Lyndale Farmstead fields; and $325,000 for Phillips Community Center pool.

 

RESOLVED, That the Minneapolis Park & Recreation Board, as the designated Local Governmental Unit (LGU), agrees to own, assume one hundred (100) percent of operation costs for the PROJECT, and will operate PROJECT for its intended purpose for the functional life of the facility, which is estimated to be 20 years;

 

RESOLVED, That the Minneapolis Park & Recreation Board, as the LGU, agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of constructing a sport or recreational facility and long-term program direction; and

 

RESOLVED, That the President of the Board and Secretary to the Board are authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative.

 

Body

BACKGROUND

 

The Hennepin Youth Sports Program is the grant initiative that was included in the legislation that authorized the Twins Stadium funding.  The grant program is up to $2 million for each grant cycle.  The Minnesota Amateur Sports Commission administers the grant program, and the Hennepin County Board makes the funding decisions.  The program began in 2009 and has funded over $9 million dollars in facility improvements.  The Minneapolis Park and Recreation Board has received over $2,000,000 from the program to renovate athletic fields and facilities.

A listing of the grants and amounts received are shown below. The highlighted projects are facilities used extensively by Minneapolis Public Schools for their high school athletics. 

 

Project

Grant

Match

Total

Round 1

East Phillips Soccer, Baseball

$150,000

$50,000

$200,000

Round 1

Stewart Artificial Soccer Field

$225,000

$75,000

$300,000

Round 1

Van Cleve Baseball Field

$75,000

$25,000

$100,000

Round 1

Bottineau Soccer, Baseball

$130,000

$45,000

$175,000

Round 1

Armatage Irrigation

$40,000

$15,000

$55,000

Round 2

Currie Artificial Soccer Field

$295,000

$20,000

$315,000

Round 2

Pershing Soccer, Softball

$80,500

$25,500

$106,000

Round 3

Currie Soccer Field Lighting

$75,000

$25,000

$100,000

Round 3

NE Park Baseball Field

$300,000

$100,000

$400,000

Round 3

Pearl Park Baseball Field

$225,000

$75,000

$300,000

Round 4

Minnehaha Accessible Playground

$200,000

438,600*

$648,200

Round 4

Elliot Park Turf Soccer Field

$175,000

$75,000

$250,000

Round 4

Linden Hills Tennis Court Renovation

$  80,000

$140,000**

$220,000

 

TOTAL

$2,050,000

$1,119,100

$3,169,200

 

*Matching funds include $300,000 Regional Park Funding and $138,600 in privately raised funds.

** Matching funds include $100,000 in privately raised funds.

All other matching funds were from MPRB capital and enterprise funds for youth athletic facilities.

 

The request for proposals for 2013 grant requests for the Hennepin Youth Sports Grant Program has been issued.  The purpose of the grants is to allow municipalities, park districts or school districts to create, expand or improve athletic or recreational facilities that enhance opportunities for youth participation.

 

Charter schools and youth sports organizations must enlist a local government unit to submit an application.  If the land is privately owned, the owner must agree to a recorded covenant to assure public access over the life of the improvement.

 

Criteria

·         Partnerships among local government units and between local government units and

·         non-profit organizations

·         Ratio of matching funds and in-kind contributions to the amount requested

·         Development of new and improved athletic and recreational opportunities

·         User population characteristics and the number of youth served

·         Inclusion of environmental improvements

·         Sustainability, including the availability of ongoing operating and maintenance funds

 

The following are examples of potential projects:

·         Baseball and softball fields

·         Soccer, football and lacrosse fields

·         Tennis courts

·         Hockey rinks

·         Playgrounds

·         Skate parks

 

Partnerships

The Hennepin County Board will favor proposals that create, enhance and support partnerships among public entities as well as those between public entities and private organizations. Operating agreements that provide opportunities that do not currently exist in the community, bring new users to the facility, or expand hours and programs will be given preference.

 

Grant Amount

Awards will range from $10,000 to $325,000.  Applicants are required to provide some matching funds or in-kind contributions. The ratio of matching funds to requested funds will be a criteria considered in awarding the grants.

 

Redistricting

The redistricting of the Hennepin County Commissioner districts resulted in the loss of one district in Minneapolis, District One.  The new District Two includes the area of Minneapolis previously in District One.

 

 

 

 

 

 

Proposed 2013 Grant Requests

The 2013 grant applications are due to the Minnesota Amateur Sports Commission on October 5, 2012.  A multi-disciplinary staff team comprised of Mimi Kalb, Recreation; Cliff Swenson, Planning; and Lisa Beck, Operations worked with Don Siggelkow, Minnesota Partnerships, LLC to develop the priority projects for 2013.  In addition to the criteria used in evaluating the grant proposal, other factors that were taken into consideration for the projects were matching funds, needs assessment and project timing in relationship to the seven year MPRB Capital Improvement Program.

 

Phillips Community Pool Renovation – Grant Request $325,000

The Phillips Community Pool rated the highest based on the matching funds ($1,805,000) and timing on spending the State bonds from the matching funds.  This project is in Hennepin County District Four and the request is for the maximum grant funding level.  The State bonds approved in the 2012 session account for the majority of the matching funds ($1,750,000). Minneapolis Park Board 2013 youth athletic field capital matching funds of $45,000 also provide matching funds.

 

NSP Fields Renovation and Development – Grant Request $325,000

The second highest rated project is the renovation of NSP fields.  This project was submitted in the 2012 grant cycle and did not receive funding.  The fields are not in service at this time as they are awaiting contaminated soil remediation by Xcel energy.  The project would commence after Xcel has removed the contaminated soils in the spring of 2013.  This project rated high due to the timing of the renovation with the Xcel improvements to the soils.  This project is in Hennepin County District Two.  Matching funds of $325,000 would come from the 2013 Minneapolis Park and Recreation Board youth athletic field capital matching funds. The Twins Community Fund provided a grant for scoreboards at the new facility. This Twins grant can be extended into 2013.  If funding is not received for the fields in 2013, the grant funds for the scoreboards will need to be returned to the Twins Community Fund.

 

Lyndale Farmstead Field Renovation – Grant Request $80,000

The last project proposed by the staff committee is field renovation at Lyndale Farmstead Park in the northeast corner. This project rated high due to the need for better field conditions and high use of the fields.  This project is in Hennepin County District Three.  Matching funds of $80,000 would be from the Minneapolis Park Board 2013 youth athletic field capital matching funds.

 

 

 

 

Private Land Owner Grant Submission by the MPRB

An application for two artificial turf youth soccer fields for Urban Ventures is included in the resolution.  This project competes with funding for the Phillips Pool Renovation in District Four, but the Minneapolis Park and Recreation Board has used the facility in the past and would increase their usage if the artificial turf was installed.  This project also has matching funds that will expire if the project does not get constructed in 2013.

 

At this stage, the MPRB is only submitting the application as required by the program.  If grant funds were awarded, a use agreement would be brought back to the Board as well as the requirement for the covenant on the property as required by Hennepin County.  This project is not rated with the other MPRB projects.

 

Minneapolis Public Schools

Staff has also been working with Minneapolis Public Schools to jointly review and coordinate grant submissions.  The grant approved in 2012 for the development of a turf field at Washburn High School was supported by staff with the understanding that a use agreement will be developed to assure MPRB use of the facility.  That agreement has not yet been finalized.  Minneapolis Public Schools will be submitting an application for artificial turf at Henry High School.  Staff supports this project with the understanding that a use agreement that will assure use by the MPRB will also be developed.

Staff is also supportive of a project to light Southwest High School football field conditioned on the ability of the MPRB to have a use agreement with MPS.

 

 

Grant Project Matrix

 

The Hennepin County Youth Sports Grant Project Matrix is attached.  The matrix lists all considered projects, the priority of each project and the project locations within each Hennepin County Commissioner District.   The matrix was developed by the cross divisional team comprised of Mimi Kalb – Recreation, Cliff Swenson – Planning, and Lisa Beck – Operations, working in conjunction with Don Siggelkow, Minnesota Partnerships, LLC.  The group met and developed the five year project priority matrix based upon past work completed by the Court Sport and Field Sport Activity Committee in 2009/2010, and using the following criteria as a guide: 

 

·         Selecting one primary project per Hennepin County District Commissioner

·         Matching fund availability through our 2013/2018 CIP

·         Knowledge of community and user support

·         Availability of partnerships

The committee acknowledges that there is a great need throughout our system for improvements and that one grant application per year will not resolve the need.  The team selected the Court Sport and Field Activity committee plan as a beginning point in order to gain better support across the park system for athletic facility improvements.  In addition, there is a strong belief that only one project should be requested from each County Commissioner District per grant application year.

 

This action is supported by the following vision and goal statements in the MPRB 2007-2020 Comprehensive Plan.

 

Vision Theme 2:              Recreation that inspires personal growth, healthy lifestyles, and a sense of community.

Goal:              Residents, visitors, and workers enjoy opportunities to improve health and fitness.

Goal:              People connect through parks and recreation.

 

 

RECOMMENDATION

 

Staff recommends approval of the resolution authorizing staff to apply for grants for field renovations at the NSP Field and Lyndale Farmstead Field through the 2013 Hennepin Youth Sports Program.

 

Meeting History

Sep 19, 2012 5:20 PM  Administration & Finance Committee Committee Meeting
RESULT:ADOPTED [3 TO 1]
MOVER:Anita Tabb, Vice Chair, Commissioner District 4
AYES:Anita Tabb, Bob Fine, Liz Wielinski
NAYS:Scott Vreeland
ABSENT:Brad Bourn
Oct 3, 2012 5:00 PM  Minneapolis Park and Recreation Board Regular Meeting

Adopted as amended.

Council Rice responded to a question regarding the number of votes necessary to pass this amendment with the answer of "a majority, minus abstentions."

Bruce Chamberlain, Assistant Superintendent of Planning, responded to questions about the Phillips Community Center pool.

RESULT:ADOPTED [6 TO 1]
MOVER:Scott Vreeland, Vice President, Commissioner District 3
SECONDER:Anita Tabb, Commissioner District 4
AYES:Liz Wielinski, Brad Bourn, Bob Fine, Jon Olson, Scott Vreeland, Annie Young
NAYS:Anita Tabb
ABSTAIN:Carol A. Kummer
ABSENT:John Erwin
Oct 3, 2012 5:00 PM  Minneapolis Park and Recreation Board Regular Meeting

Amendment Proposed:

Resolution 2012-282

Resolution Authorizing Staff To Apply For Grants Through The 2013 Hennepin Youth Sports Program For Field Renovations At NSP Field And Lyndale Farmstead Field And For The Phillips Community Center Pool In The Amount Of $325,000 And To Make Acceptance Of The Phillips Community Center Pool Grant, If Awarded, Contingent On The Following:

1) The MPRB Board And Minneapolis Swims Shall Agree On The Conceptual Design, Project Budget And Development Pro Forma For Phase 1 Facility Development;

2) Minneapolis Swims Shall Submit And The MPRB Board Shall Approve A Business Plan For Operation Of The Facility That Demonstrates:

· Organizational Capacity By Minneapolis Swims To Operate The Proposed Facility

· Operating Strategy/Plan

· Preliminary User Fee Structure

· Documented, Long-Term Revenue Commitments And Reasonable Revenue Projections That Demonstrate The Facility’s Revenue-Neutrality For The MPRB; And

3) MPRB Board Approval Of A Modified Fundraising Agreement With Minneapolis Swims That Clarifies Language And Outlines Revised Commitment Base On The Knowledge Gained From The Above Contingencies

Whereas, The Minneapolis Park & Recreation Board (MPRB) is the steward of Minneapolis Parks;

Whereas, Providing fields for recreation, practice, and play is consistent with the mission of the Minneapolis Park and Recreation Board;

Whereas, Hennepin County, via its Youth Sports Grant Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities;

Whereas, The Minneapolis Park and Recreation Board desires to develop the following projects through the Hennepin County Youth Sports Grant Program;

1. NSP Field Renovations

2. Lyndale Farmstead Field Renovation

3. Phillips Community Center Pool

Whereas, The estimate of the total cost to develop the projects is as follows;

PROJECT Grant Request Matching Funds

NSP Fields - Softball/Baseball Fields Renovation $325,000 $ 325,000

Lyndale Farmstead Field Renovation $ 80,000 $ 80,000

Phillips Community Pool $325,000 $ 1,750,000

Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which envisions “Dynamic parks that shape city character and meet diverse community needs”;

RESOLVED that the Board of Commissioners of the Minneapolis Park & Recreation Board authorizes staff to apply for grants through the 2013 Hennepin Youth Sports Program in the amount of $325,000 for renovation of NSP Fields; $80,000 for Lyndale Farmstead fields; and $325,000 for Phillips Community Center pool.

RESOLVED, That the Minneapolis Park & Recreation Board, as the designated Local Governmental Unit (LGU), agrees to own, assume one hundred (100) percent of operation costs for the PROJECT, and will operate PROJECT for its intended purpose for the functional life of the facility, which is estimated to be 20 years;

RESOLVED, That the Minneapolis Park & Recreation Board, as the LGU, agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of constructing a sport or recreational facility and long-term program direction; and

RESOLVED, That the President of the Board and Secretary to the Board are authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative.

RESULT:AMENDMENT ADOPTED [6 TO 1]
MOVER:Scott Vreeland, Vice President, Commissioner District 3
SECONDER:Bob Fine, Commissioner At Large
AYES:Liz Wielinski, Brad Bourn, Bob Fine, Jon Olson, Scott Vreeland, Annie Young
NAYS:Anita Tabb
ABSTAIN:Carol A. Kummer
ABSENT:John Erwin