Minneapolis Park & Recreation Board

Resolution
2018-113

Resolution Approving Professional Services Agreement with SEH to Provide Landscape Architectural Services for the Mississippi Gorge Regional Park Master Plan for a Fee Not to Exceed $300,000 with Subsequent Design, Engineering, and Construction Documents to be Performed for a Fee Not to Exceed 9% of Construction Costs

Information

Department:Strategic PlanningSponsors:
Category:Professional Services AgreementProjects:No Project

Item Discussion

Whereas, The Minneapolis Park & Recreation Board (MPRB) is the steward of Minneapolis parks;

 

Whereas, The MPRB is authorized to contract with public and private entities in the performance of its functions;

 

Whereas, The MPRB has $2,402,000 available in State Parks and Trails Legacy Fund dollars for preparation of the Mississippi Gorge Regional Park Master Plan and construction projects in Bohemian Flats and Lower Riverside Park;

 

Whereas, The available dollars for preparation of the Mississippi Gorge Regional Park Master Plan and construction projects in Bohemian Flats and Lower Riverside Park will expire June 30, 2019;

 

Whereas, In December 2017, MPRB solicited proposals from qualified landscape architecture consulting firms to work collaboratively with and in support of MPRB staff in the preparation of the Mississippi Gorge Regional Park Master Plan, and to prepare construction documents for construction projects at Bohemian Flats and Lower Riverside Park;

 

Whereas, The MPRB received eight responses from multi-disciplinary teams to its solicitation for proposals;

 

Whereas, Following a review of the proposals received and the conduct of interviews with four candidate firms, a team led by Short Elliott Hendrickson, Inc. (SEH) was selected based on its technical expertise, past project experience, and understanding of the project;

 

Whereas, MPRB staff worked with SEH to ensure alignment of project scope, fees, and timeline with project budgets and parameters; and

 

Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which envisions “Dynamic parks that shape city character and meet diverse community needs;”

 

RESOLVED, That the Board of Commissioners authorizes a Professional Services Agreement with Short Elliott Hendrickson, Inc. (SEH) to provide landscape architectural services for the Mississippi Gorge Regional Park Master Plan for a fee not to exceed $300,000 with subsequent design, engineering, and construction documents to be performed for a fee not to exceed 9% of construction costs; and

 

RESOLVED, That the President of the Board and Secretary to the Board are authorized to take all necessary administrative actions to implement this resolution.

Body

BACKGROUND

 

This resolution considers a Professional Services Agreement (PSA) with an interdisciplinary team led by Short Elliott Hendrickson, Inc. (SEH) to provide landscape architectural, engineering, and design services related to the Mississippi Gorge Regional Park Master Plan in an amount not to exceed $300,000 with subsequent design, engineering, and construction documents to be performed for a fee not to exceed 9% of construction costs.  SEH was selected through a competitive request for proposals (RFP) process that garnered eight responses.  The selection of SEH and the project scope included in this PSA marks a continued evolution in how consultants are utilized on large planning projects in the MPRB system.

 

Minneapolis Park and Recreation Board (MPRB) project managers have found through experience with the South and Downtown Service Area Master Plans and the Lake Calhoun/Bde Maka Ska-Harriet Master Plan that hired consultants cannot be expected to fully lead large planning projects that include robust community engagement. MPRB staff must be at the forefront of that process.  Landscape architecture, engineering, and design consultants, however, do provide critical technical skills, creative visioning, logistical support, and additional staffing for the numerous community engagement events during these projects.  The RFP for the Mississippi Gorge Regional Park Master Plan, released in December 2017, recognized this change and set forth a process by which the consultant would serve as a collaborator, rather than the project lead.  In effect, this is the way the above-referenced master plan projects came to be led and managed.

  

The MPRB project staff team selected SEH through a proposal review and interview process. The decision was based on selection criteria including project experience, a vision for community engagement, innovation in project approach, and collaboration among team members. SEH’s RFP response (Attachment A) clearly demonstrates an understanding of how the lead consultant must defer to the community and staff and become an integrated member of the project team. 

 

The final negotiated SEH scope and fees are included in Attachment A.

 

FUNDING/COST SUMMARY

Sources

 

$2,402,000

 

Parks and Trails Legacy Fund

$2,402,000

 

 

 

 

 

Uses

 

$2,402,000

 

SEH PSA for Master Plan (pending board approval)

$300,000

 

 

SEH PSA for Phase 1 and 2 engineering and design work (9% of TBD construction costs)

$163,980

 

 

Estimated cost for community engagement materials and supplemental graphic design, outreach, and communications

$15,000

 

 

In-house administrative costs

$245,000

 

 

Events and engagements

$20,000

 

 

Estimated construction costs in Bohemian Flats/Lower Riverside

$1,658,020

 

 

Balance

 

$0

 

 

 

 

RECOMMENDATION

 

Staff recommends approving a Professional Services Agreement with Short Elliott Hendrickson, Inc. (SEH) to provide landscape architectural, engineering, and design services for the Mississippi Gorge Regional Park Master Plan, for a fee not to exceed $300,000 with design, engineering, and construction documents to be performed for a fee not to exceed 9% of construction costs. 

 

This action is supported by the following vision and goal statements in the MPRB 2007-2020 Comprehensive Plan:

 

·         Theme: Urban forests, natural areas, and waters that endure and captivate

o       Goal: Residents and visitors enjoy and understand the natural environment

§         Strategy: Encourage people to experience the natural environment by providing and maintaining, where feasible, trails and access points that serve people of all ranges of ability

§         Provide or support other entities in providing programming that teaches residents to reduce their individual negative impact on the natural environment

o       Goal: People and the environment benefit from the expansion and protection of natural resources

§         Strategy: Within the park system, protect natural resources recognized as significant city, regional, or national resources due to historical, ecological, or aesthetic value

 

·         Theme: Recreation that inspires personal growth, healthy lifestyles, and a sense of community

o       Goal: Residents, visitors, and workers enjoy opportunities to improve health and fitness

§         Strategy: Ensure recreation opportunities are available for persons with disabilities.

 

·         Theme: Dynamic parks that shape city character and meet diverse community needs

o       Goal: Parks shape an evolving city.

o       Goal: Park facility renewal and development respects history and focuses on sustainability, accessibility, flexibility, and beauty.

o       Goal: Focused land management supports current and future generations.

 

·         Theme: A safe place to play

o       Goal: Parks are safe and welcoming by design

§         Strategy: Design parks to meet or exceed safety standards, building codes, and CPTED principles

§         Strategy: Work with communities and the city to provide safe pedestrian and bicycle routes to and within parks.

o       Goal: Communities, public and private partners, and staff cooperate to promote safety.

§         Strategy: Work with communities to identify necessary safety improvements within parks.

 

 

Meeting History

Feb 7, 2018 5:00 PM  Minneapolis Park and Recreation Board Regular Meeting
RESULT:ADOPTED [UNANIMOUS]
MOVER:Meg Forney, Commissioner At Large
SECONDER:Chris Meyer, Commissioner District 1
AYES:Brad Bourn, AK Hassan, Meg Forney, Londel French, Chris Meyer, Kale Severson, Jono Cowgill, Steffanie Musich
ABSENT:LaTrisha Vetaw