Minneapolis Park & Recreation Board

Resolution
2017-173

Resolution Approving Change Order No. 2 for Powderhorn Park and Matthews Park with Global Specialty Contractors, Inc., Contract No. C-41306, for Wading Pool Improvements in the Amount of $41,402.34 for a
New Contract Total of $961,387.58 and Reallocating $30,000 of Unspent Capital Funds from
Powderhorn Playground Project to the Powderhorn Wading Pool Project

Information

Department:Design and Project ManagementSponsors:
Category:Change OrdersProjects:No Project

Item Discussion

Whereas, The Minneapolis Park and Recreation Board (MPRB) is authorized to contract with public and private entities in the performance of its functions;

Whereas, The MPRB entered into Contract No. C-41306 with Global Specialty Contractors, Inc. for Wading Pool Improvements at Powderhorn Park and Matthews Parks in the amount of $881,907.00 on August 3, 2016;

Whereas, Change Order No. 1 for Powderhorn Park, in the amount of $16,297.71, used Board approved project contingency to pay for costs associated with the furnishing and installation of a surge manhole tank to facilitate easier in-season pool maintenance and winterization procedures, upgrades to the pool gate hardware and, modifications to the mounting of the new shade structure;

Whereas, Change Order No. 1 for Matthews Park, in the amount of $21,780.53, used Board approved project contingency to pay for costs associated with unforeseen conditions uncovered during excavation for the pool piping, re-routing of an existing water service line and site electrical feed for walkway lights, upgrades to the pool gate hardware and, modifications to the mounting of the new shade structure;

Whereas, Change Order No. 2 for Powderhorn Park, in the amount of $30,744.69 has been prepared to provide for the replacement of a segment of an existing sanitary sewer service for the recreation building which was discovered to be in poor condition during excavation for the pool piping and for the purchase and installation of an additional water play feature;

Whereas, Change Order No. 2 for Matthews Park, in the amount of $10,657.65, has been prepared for the purchase and installation of an additional water play feature;

Whereas, The sum of both Change Order No. 2’s is a combined total of $41,402.34, for a new Contract amount of $961,387.58;

Whereas, Staff and the Project Consultant have both reviewed the costs related to both Change Orders and determined that the costs are necessary and correct;

Whereas, Funding sufficient to cover a portion of the proposed additional construction costs related to these Change Orders is available from remaining project contingency dollars and project capital funding allocated to Matthews Park;

Whereas, Additional funding sufficient to cover the remaining proposed construction costs related to these Change Orders is available from unspent capital levy dollars remaining from the Powderhorn Park playground project; and

Whereas, This resolution is supported by the MPRB 2007-2020 Comprehensive Plan, which envisions “Recreation that inspires personal growth, healthy lifestyles, and a sense of community;”

RESOLVED, That the Board of Commissioners approve Change Order No. 2 for Powderhorn Park and Change Order No. 2 Matthews Park with Global Specialty Contractors, Inc., Contract No. C-41306, for wading pool improvements in the amount of $41,402.34, for a new contract total of $961,387.58 and reallocates $30,000 of unspent Capital Funds from Powderhorn playgound project to the Powderhorn wading pool project; and

RESOLVED, That the President of the Board and Secretary to the Board are authorized to take all necessary administrative actions to implement this resolution.

Body

Background

This Board action considers approval of Construction Change Order No. 2 for Powderhorn Park wading pool project in the amount of $30,744.69 and Construction Change Order No. 2 for Matthews Park wading pool project in the amount of $10,657.65 to Contract No. C-41306 with Global Specialty Contractors Inc. for a new contract total of $961,387.58. The proposed changes add value to the project and represent a prudent use of project funding. This Board action also considers the allocation of $30,000 of unspent capital funds from Powderhorn Playground project to the Powderhorn wading pool project.

 

Change Order No. 1 for Powderhorn Park was processed to account for the furnishing and installation of a surge manhole tank to facilitate easier in-season pool maintenance and winterization procedures, upgrades to the pool gate hardware, and modifications to the mounting of the shade structure. Change Order No. 1 for Matthews Park was processed to account for unforeseen conditions uncovered during excavation for the pool piping, re-routing of an existing water service line and site electrical feed for walkway lights, upgrades to the pool gate hardware, and modifications to the mounting of the new shade structure

 

Change Order No. 2 for Powderhorn Park provides for the replacement of a segment of an existing sanitary sewer service for the recreation building which was discovered to be in poor condition during excavation for the pool piping and for the purchase and installation of an additional water play feature. 

 

Change Order No. 2 for Matthews Park includes the purchase and installation of an additional water play feature.

Funding sufficient to cover a portion of the proposed additional construction costs related to these Change Orders is available from two sources.  Remaining project contingency dollars and project capital funding allocated to Matthews Park wading pool provide the first source of funds.  At Powderhorn, additional funding sufficient to cover the remaining proposed construction costs related to this Change Order is available from unspent capital levy dollars from the Powderhorn Park playground project

 

FUNDING / COST SUMMARY

Powderhorn Park and Matthews Park

 

 

 

Sources

 

 

$1,141,221.00

 

2014 Net Debt Bonds - Powderhorn Park

 

$500,000.00

 

 

Park Dedication Fees - Powderhorn Park

 

$4,521.00

 

 

Unspent Capital Levy Funds - Powderhorn Playground

$30,000.00

 

 

2015 Net Debt Bonds - Matthews Park

 

$600,000.00

 

 

Park Dedication Fees - Matthews Park

 

$6,700.00

 

 

 

 

 

 

Uses

 

 

 

$1,124,840.45

 

Administration

 

$4,368.37

 

 

Survey/Testing/Professional Services

 

$12,645.25

 

 

MPRB staff and in-house design

 

$40,000.00

 

 

PSA with Stantec Consulting

 

$90,000.00

 

 

PSA Amendment #1 - Powderhorn Park

 

$6,990.00

 

 

PSA Amendment #2 - Matthews Park

 

$1,500.00

 

 

PSA with Toole Design

 

$1,649.25

 

 

Construction Contract with Global Specialties

 

$881,907.00

 

 

Change Order No. 1 Powderhorn Park

 

$16,297.71

 

 

Change Order No. 1 Matthews Park

 

$21,780.53

 

 

Change Order No. 2 Powderhorn Park

 

$30,744.69

 

 

Change Order No. 2 Matthews Park

 

$10,657.65

 

 

Construction Testing

 

$6,300.00

 

 

 

 

 

 

Balance

 

 

$16,380.55

RECOMMENDATION

Staff recommends that the Board of Commissioners approve Change Order No. 2 for Powderhorn Park and Matthews Park with Global Specialty Contractors, Inc., Contract No. C-41306, for wading pool improvements in the amount of $41,402.34 for a new contract total of $961,387.58 and reallocates $30,000 of unspent capital funds from the Powderhorn Playground project to the Powderhorn wading pool project.

 

This action is supported by the following vision and goal statements in the MPRB 2007-2020 Comprehensive Plan.

 

Vision Theme 2:              Recreation that inspires personal growth, healthy lifestyles, and a sense of community.

Goal:              Residents, visitors, and workers enjoy opportunities to improve health and fitness.

Goal:              People connect through parks and recreation.

 

Meeting History

Apr 12, 2017 5:20 PM  Administration & Finance Committee Committee Meeting
RESULT:ADOPTED [UNANIMOUS]
MOVER:Liz Wielinski, Vice Chair, Commissioner District 1
AYES:Scott Vreeland, Liz Wielinski, Steffanie Musich, Meg Forney, Brad Bourn
ABSENT:John Erwin, Jon Olson
Apr 19, 2017 5:00 PM  Minneapolis Park and Recreation Board Regular Meeting
RESULT:ADOPTED [UNANIMOUS]
MOVER:Scott Vreeland, Commissioner District 3
SECONDER:John Erwin, Vice President, Commissioner At Large
AYES:Anita Tabb, John Erwin, Brad Bourn, Meg Forney, Steffanie Musich, Jon Olson, Scott Vreeland, Liz Wielinski, Annie Young